Job Descriptions

The following job descriptions were agreed by the CR on Wed 10th October 2012 as part of Constitutional Amendments.

Approved Descriptions

The President

  • shall Chair the Central and Extended Executive and CR meetings.
  • shall ensure the CR is represented on all College Committees which provide for student membership, as deemed necessary.
  • shall have overall responsibility for communications between the CR and the Governing Body of the College.
  • shall be jointly responsible with the Vice-President for the overall formulation and co-ordination of Executive business and responsible for the implementation of policies passed by a CR-meeting.
  • shall keep a record of all duties, particularly pertaining to organisation of CR and Executive, representation of CR to College and University bodies, and any other matters of said office, to be passed on to next elected officer.
  • Shall be responsible for producing an annual report of the CR’s activities during the academic year.

The Vice-President

  • shall be jointly responsible with the President for the overall formulation and coordination of executive business and responsible for the implementation of policies passed by a CR meeting.
  • shall sit on College Committees which provide for student membership as deemed necessary.
  • shall chair all Executive and CR meetings when the President is unable to do so.
  • shall deputize for the President when necessary.
  • shall keep a record of all duties, particularly pertaining to organisation of CR and Executive, representation of CR to College and University bodies, and any other matters of said office, to be passed on to next elected officer.

The Treasurer of the Combination Room

  • shall Chair the CR Finance Committee and shall be responsible for organising at least two meetings a term of this committee.
  • shall sit on the Finance and General Purposes Committee and any other College Committees which provide for student membership as deemed necessary.
  • shall keep a record of all duties, particularly pertaining to organisation of CR and Executive, representation of CR to College and University bodies, and any other matters of said office, to be passed on to next elected officer.

The Secretary

  • shall be responsible for recording minutes of all CR meetings, executive meetings and their safe keeping. These minutes should be displayed in a public manner within one week of the minuted meeting. Acceptable means of display are: email of minutes to CR membership, posting of minutes on CR Website, distributing of minutes in all CR members’ pigeonholes, and posting minutes on CR Notice Board.
  • shall be responsible for updating, organizing and sending out the bulletin twice a week.
  • shall have joint responsibility with the President and Vice-President for communications, but will have sole responsibility for organising Executive and CR meetings.
  • shall be responsible for the production of CR promotional material, excluding entertainments.
  • shall sit on College Committees which provide for student membership as deemed necessary.
  • shall keep a record of all duties, particularly pertaining to organisation of CR and Executive, representation of CR to College and University bodies, and any other matters of said office, to be passed on to next elected officer.
  • shall be responsible for review of records kept by each member of Central Executive at the end of each term and report to CR on compliance with record keeping of the Executive.

The Welfare Officer

  • shall be available to aid members in welfare matters and be responsible.
  • shall be acquainted with all Welfare matters and be responsible for the communication of information on student welfare to the CR membership.
  • shall liaise with the CUSU Welfare Officer on arranging for materials to be supplied and information to be given.
  • shall be responsible for organising publicity and campaigns concerning welfare matters such as the annual Access Fund, housing advice and general health.
  • shall liaise with the Rooms Tutor on housing matters as deemed necessary, and shall hold at least one meeting a year for all those students living out in order to supply housing advice leaflets, canvass opinions and become aware of the numbers and conditions of those living out of College, bringing such matters to the attention of the Central Executive.
  • shall be responsible for distributing information pertaining to students with disabilities and representing the concerns of students with disabilities in the appropriate fora.
  • shall sit on College committees which provide for student membership as deemed necessary.
  • shall keep a record of all duties, particularly pertaining to organisation of CR and Executive, representation of CR to College and University bodies, and any other matters of said office, to be passed on to next elected officer.
  • shall organise, with assistance from the Welfare Team, tea to be served in the CR every Sunday in Term time.
  • shall chair all meetings of the Welfare Team and report back to the Extended Committee the work and activities undertaken.

The Bar Steward

  • shall be responsible for the day-to-day running of the bar, subject to the jurisdiction for the license holder, for all matters concerning the operation of the bar, and shall do his or her best to ensure that reasonable standards of behaviour are maintained.
  • shall submit bar accounts to the Treasurer at the end of each term for discussion at the next CR Finance Committee Meeting and bring all relevant matters of importance to the attention of the Extended Executive.

The IT Officer

  • shall be responsible for all matters relating to the Computer Room and the facilities therein.
  • shall be responsible for the CR website in liaison with the IT Office, including its maintenance, posting of minutes, and further innovations.
  • shall report to the Extended Executive.
  • shall set up and manage committee email addresses and CR mailing lists.

The Librarian

  • shall have responsibility for representing the CR in all matters relating to the library.
  • shall report to the Extended Executive.

The External Officer

  • shall be responsible for relations and events with other Cambridge Colleges, including Formal Swaps, and for organising activities with St Edmund’s sister Colleges at other Universities.
  • shall liaise with GU and CUSU officers and attend GU and CUSU meetings where required.
  • shall report to the Extended Executive.

The Entertainments Officer(s)

Note: The CR will generally find it necessary to have a minimum of two Entertainment Officers.

  • shall be responsible for organising the entertainments for the CR and for publicising such events.
  • shall take the lead role in planning and coordinating Freshers’ Week activities.
  • shall report to the Extended Executive.

Environmental Officer

  • shall be responsible for liaising with College regarding the coordination and management of all matters pertaining to recycling, energy efficiency and ethical procurement of food and other materials.
  • shall report to the Extended Executive.

ACADEMIC OFFICER

  • shall be responsible for organising academic-related events in College
  • shall report to the Extended Executive

International Officer

  • shall be responsible for planning events that involve and include international students or that are themed around international holidays and festivals.
  • shall provide where appropriate support and advice for international students.
  • shall report to the Extended Executive.

Punt Admiral

  • shall be responsible the maintenance and winter storage of the College punts and for managing the online punt booking system in collaboration with the IT Officer.
  • shall report to the Extended Executive.

The Sports Officer

  • shall be responsible for liaising with Captains of College teams to participate in University events.
  • shall be responsible for the communication of sporting activities available to members.
  • shall report to the President and Treasurer on any budgetary matters concerning sports or sporting equipment .
  • shall be responsible for the storage of sporting and gym equipment owned by the CR.
  • shall be in charge of and represent the Executive concerning the College Gym Facilities.
  • shall report to the Extended Executive.

The Womens’ Officer

  • shall seek to represent, advise and be accessible to all women members of the CR.
  • shall sit on the CUWU Women’s Council.
  • shall aid the Welfare Officer where necessary in holding events and services that serve the general welfare needs of all students in College.
  • shall report to the Welfare Officer.

The LGBT Officer

  • shall be responsible for distributing information pertaining to LGBT matters to students in College.
  • shall be responsible for organizing events in College that are inclusive of those identifying as LGBT
  • shall aid the Welfare Officer where necessary in holding events and services that serve the general welfare needs of all students in College
  • shall report to the Welfare Officer

The Families Officer

  • shall be responsible for distributing information pertaining to family matters to students with families, bringing concerns of students with families to the appropriate fora, organising family-friendly events in College and liasing with the St Teddy’s Club
  • shall aid the Welfare Officer where necessary in holding events and services that serve the general welfare needs of all students in College
  • shall report to the Welfare Officer

CR Finance Committee

The CR Finance Committee is chaired by the CR Treasurer and consists of the following: the President, the Secretary, the Sports Officer, the Bar Steward, three full CR members. Its purpose will be to review the CR finances and budget, and suggest to the CR ways and means of using CR resources for the good of the whole CR. It will have a quorum of five. Its primary purpose is to advise on finance and generally to assist the CR Treasurer.